What’s SharePoint?
The business collaboration platform for the enterprise and the web
Allows individuals in an organization to easily create and manage their own collaborative Web sites
Simplifies how people find and share information across boundaries, and enabling better informed decisions
Seamlessly integrates with Windows and MS Office
Does not refer to a specific product or technology
Using the word “Microsoft SharePoint” is like using the word “Microsoft Office”
Refers to several aspects of Web-based collaborative solutions
SharePoint as an Organizational Platform
Individual groups can have a collaborative web site Access can be limited to the team and appropriate stakeholders
Relevant information can be centrally stored and maintained
Communications can be streamlined
Relatively easy to use
IT intervention is minimal
Based on familiar tools and technologies: Web, Windows, Microsoft Office
WSS vs MOSS
WSS is the core technology of Microsoft SharePoint Considered as the “engine” of SharePoint
Provides document management and team
collaboration tools
WSS is available for free as long as your organization is
utilizing Windows Server 2003 or above
MOSS extends the capabilities of WSS
Going back to our car analogy, MOSS provides
extended capabilities such as GPS, a DVD system,
Voice Commands, etc.
Extended features include Enterprise search,
Personalization, Enterprise Content Management, etc.
Unlike WSS, MOSS is not available for free
7 Ways SharePoint Can Empower Your Organization
#1 Easily Create a Collaborative Site
Technical skill requirement is minimal
Microsoft Windows
Microsoft Office
Familiar with web browsing
Easily define relevant access
Based on communication needs
If deployed appropriately, IT does not have to deal with
Updating content
Defining account privileges
Maintaining a document repository
#2 Efficiently Manage Information
SharePoint provides various tools to effectively centralize and manage information
Schedule
Documents
Change Request
Risk/Issue Log
Budget
Document management features
Information storage
Check-in/check-out
Version control
Content approval
#3 Facilitate Team Collaboration
Document Collaboration
Document Workspaces can be used to jointly develop requirements document, reports, templates, etc.
Tools
Wikis to document lessons learned
Discussion boards for offline communication
Meeting Workspaces to support meetings
#4 Enhance Communication
Right information for the right person at the right time
Tasks
Schedule
Reports
Dashboard
Relevant information access
Appropriate privileges can be defined based on
informational needs
#5 Automate Business Processes
Common project workflows
Change Control
Expense Reimbursement
Vacation Request
SharePoint workflows
Three-State
Custom workflows
#6 Generate Relevant Reports
SharePoint can be used to generate relevant
Interactive summary of a project
Project tasks information
Automated alerts
Dashboards can be created using Web Parts
Red, Amber, Green (RAG) Status
Key Performance Indicators (KPI)
Charts
#7 Integrate with Existing LOB Systems
Integrate SharePoint with existing data sources
SQL – based data
Web Services
XML
Non Microsoft enterprise systems
CRM
Reporting Tools
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